Tournament Policies


Tournament Policies
If you plan to participate in any tournament(s) sponsored by the Chicago District Golf Association, it is important that you read the following information. It is your responsibility to know the rules and regulations concerning participation in CDGA events.


Tournament Eligibility
The CDGA conducts a comprehensive tournament schedule for members of the association. Also, some of the events, such as the state championships, are open to non-members. Please refer to the website for a detailed description of each tournament, including eligibility requirements.


Conditions of Tournament Entry
The CDGA reserves the right to decline any entry. All entries submitted to the CDGA must be completed, and include the entry fee for the event. In order to be officially entered into an event(s), the entry and the fees must be received by the CDGA no later than 5:00 p.m. on the day the entries close.


Start Time Requests
The CDGA will not honor any start time requests for any CDGA tournament or USGA qualifying round.


Tournament Information
Information concerning pairings, starting times, etc., will be e-mailed and uploaded to the CDGA website approximately 10-14 days prior to the event. If you have not received your information within seven days of the event, it is your responsibility to contact the CDGA office. PLEASE DO NOT CALL MORE THAN 7 DAYS PRIOR TO THE EVENT.


Withdrawal/Refund Policy
Individuals, who have submitted an entry for a CDGA event and wish to withdraw for any reason, MUST notify the CDGA Lemont office IN WRITING. Withdrawals may be sent via email to withdraw@cdga.org, fax (630) 257-2088, or mailed to the CDGA office. Withdrawals submitted in writing at least one week prior to the qualifier or championship will receive a full refund minus a $25 administrative fee. NO REFUNDS WILL BE GIVEN FOR WITHDRAWALS LESS THAN 7 DAYS PRIOR TO THE EVENT.


Over Subscribed Events
When the field for an event is full please follow the waitlist prompt during the online registration process. Follow the steps and reserve your position on the waitlist. You will pay to reserve your position on the waiting list. A full refund will be given to anyone on a waiting list who does not make it into the event. Entries are placed on the waitlist in order of time and date received.


Alternate Policy
The Alternate Policy is effective for all events, excluding the Illinois State Amateur, Illinois State Mid-Amateur, Illinois State Senior Amateur, CDGA Mid-Amateur, and CDGA Amateur.

If any of these events are filled and a waiting list is developed, any individual who remains on the waiting list through the end of the last business day prior to the tournament may choose to travel to the tournament site and become an alternate. The status of the alternates will be the order in which they appear on the waiting list. The alternates shall report to the supervising CDGA staff member prior to the first starting time. Alternates that appear after the first starting time shall be placed at the end of the waiting list. Alternates shall have no status at the site. As an alternate, it is the sole responsibility of the individual to pay for all expenses, which may include range balls and food service.


No Shows
The CDGA reserves the right to decline any entry based on a player's previous years' attendance in an event. Players who fail to appear for their assigned starting time without notifying the CDGA will be considered a no show. No shows also include any player who fails to turn in a scorecard or who withdraws during play without notifying an official, and personally surrenders his/her scorecard to that official.


Practice Rounds
The CDGA does not require the host qualifying site to provide a practice round for contestants in either CDGA Championships or Qualifiers. The decision as to whether a practice round will be available is at the discretion of the host site. If a practice round is available each contestant is responsible to contact the host site and pay for any practice round(s) they wish to play.


Communication Devices
Electronic communications devices carried during a stipulated round by either a player or caddie should be powered off or kept in silent mode. Use of these devices should be limited to emergencies or specifically permitted golf purposes, such as checking leaderboards or as a distance measuring device (when allowed per the Local Rule). Devices are NOT to be used for voice or text communications. Players will be subject to disqualification for a serious breach of etiquette if it is deemed their usage of such devices distracts other players.


Attire
All players, caddies, and spectators must be properly attired both on the golf course and the premises of the club. Jeans of any color, T-shirts and tank tops are prohibited. Collared shirts must be worn and shorts must be mid-thigh lengths. No cut-off or jean shorts are allowed. This dress code is in effect at all CDGA events and all USGA qualifying rounds in conjunction with any additional dress code restrictions of the site hosting the tournament.


Non-Metal Spike Policy
The CDGA will honor the non-metal spike only policy that is in effect at host clubs. All contestants will be notified in their starting time letter with information regarding the club policy on non-metal spikes. The information also appears in the tournament descriptions as well as the entry blanks.


Conduct
The CDGA has developed a Code of Conduct for all tournament players. The Code of Conduct is listed below:

Contestants and their caddies are reminded that at all times appropriate golf etiquette and dress is required and that any abuse or disrespect of fellow competitors, officials, host, spectators, employees, or other persons conducting or attending CDGA sponsored or conducted events are grounds for immediate removal from the event and denial of entry for future events. Such abuse or disrespect may be verbal or physical or threat thereof and includes but is not limited to the use of vulgar or obscene language, as well as physical damage to property or equipment of any of the persons set forth above or the hosting facility. In addition, use of or being under the influence of alcohol or controlled substances during an event is strictly prohibited.


Alcohol Policy
Should any contestant or caddie be consuming alcohol, be under the influence of alcohol, and/or have alcohol in his/her possession during an event, the contestant will be immediately disqualified and asked to leave the course. The contestant and/or caddie will also be suspended from all CDGA events for a minimum period of 12 months. The contestant may appeal this decision to the CDGA Tournament Policy Committee which will review the matter and take appropriate action.


Handicap Cart Requests
If a player or caddie requests the use of a handicap cart, the player must complete and return the player/caddie request form to the CDGA office by the entry deadline of the event. This form is only necessary for events that do not allow motorized carts. Failure to complete and return the request form will deny one the use of a handicap cart at the event.

If a spectator requests the use of a handicap cart, the player or spectator must complete and return the spectator request form to the CDGA office prior to the day of qualifying or the championship. Failure to complete and return the request form will deny one the use of a handicap cart at the event.

For a request form please visit the CDGA website or call the CDGA office (630) 257-2005.